Email Signature

How to Create Your Signature in Outlook

In Outlook, go to "File>Options>Mail>Signatures” (Windows) or "Outlook > Preferences > Signatures” (Mac)
Select and copy the sample signature below using Control+C (Windows) or Command+C (Mac)
Paste the sample signature into the Outlook Signatures window using Control+V (Windows) or Control+V (Mac)*
Enter your information into the template, and delete any of the fields you do not wish to use
For guidance on adding pronouns, read the Pronouns Style Guide.
To have your signature appear automatically on all e-mails, click “default signature,” select it from the drop-down menu, and close the window

Your signature is now saved and will appear when using the “Signatures” button on any new e-mail message.

Below is recommended language. Please amend as you prefer:

*If you are using an iPhone, after pasting the signature, shake the phone to cancel any reformatting.

Recommended Standard Signature

Your Name (pronouns)

Job Title
Department (optional)
Columbia University Mailman School of Public Health
722 West 168th Street, Room #, New York, NY 10032
212-123-4567 | FAX: 212-123-4567 (optional)
ab1234@columbia.edu (optional)
www.publichealth.columbia.edu

Think before deciding to print.

Recommended Sensitive Data Signature

Your Name (pronouns)

Think before deciding to print.

This electronic message is intended to be for the use only of the named recipient and may contain information that is confidential or privileged. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or use of the contents of this message is strictly prohibited. If you have received this message in error or are not the named recipient, please notify us immediately by contacting the sender at the electronic mail address noted above, and delete and destroy all copies of this message. Thank you.