Faculty & Staff

Mailman School’s International Center for AIDS Care and Treatment Programs (ICAP) conducts programs extensively through subrecipient organizations and has comprehensive standard operating procedures (ICAP SOPs) for subaward management. These standard operating procedures are a good resource for other Mailman School international programs and projects that are giving subawards.

PIs and Country/Project Directors should adapt and adopt them as appropriate for the size and nature of their international project and in accordance with proper risk management.

While the ICAP SOPs are written explicitly for subawards made with USG funding, most of the material applies as well to subawards made with resources from non-USG sources.

The ICAP SOPs cover:

• Field office requirements and responsibilities
• Subaward initiation
• Pre-award requirements, including risk assessments
• Subaward development, including SOWs and budgets
• Special procedures for subawards for building renovations
• Funding agency approval of subawards
• Execution of subawards and payment
• Post-award management, including monitoring of compliance, financial oversight, training, and technical support
• Subaward amendments
• Subaward audits
• Close-out and termination of subawards

In addition, the ICAP SOPs have numerous appendices to support management of subawards, such as a Subrecipient Assessment Form, Subrecipient SOW Template, Subrecipient Financial Site Visit Report Form, and Subrecipient Close-Out Letter Template.

ICAP also has Guidelines for ICAP Subrecipients, which they provide to their subrecipient organizations and which may be useful when adapted for other international projects.