Faculty & Staff

Most international operations will make modest use of technology.  The following summarizes key points related to computers and other aspects of information technology (IT). 

Those managing large field operations should reference the University’s IT guidance and establish written IT policies and procedures, which may be readily adapted from Section 8: Technology of the ICAP SOPs.

• Use computers and other equipment purchased by Columbia University or with University funds only for approved business purposes
• Have in place a system for ensuring all computers are backed up on a regular basis – daily or weekly for some systems and at least monthly for all computers
• Have all users utilize the antivirus and antispyware software installed on their computers to keep them free from malicious threats
• Observe the required safeguards when communicating protected health information (PHI) via e-mail
• Do not install any software or programs on University computers or networks without express permission (contact the Department Administrator, who in turn will obtain the permission)
• Do not copy, store, display, or distribute copyrighted material without the express permission of the copyright owner, except as otherwise allowed under copyright law
• Establish a convention for how files are named